Please read your contract carefully
1] Your school/organization will select a Chairperson who will attend the fundraiser, and who will be available via phone and e-mail to coordinate the event in advance.
2] Your school/organization will choose a date for your Family Portrait Fundraiser and contact us to confirm our availability.
3] Descriptive flyers with detachable reply forms will be sent to you. It will be your responsibility to distribute flyers to each student. Each family desiring to participate will return to you a completed reply form along with a check made out to your school/organization.
4] The Chairperson will then contact each family to schedule a sitting time using our appointment sheet. Chairperson must confirm all appointments. If you exceed 35 families, please contact us immediately; we will arrange for a second shoot day.
5] On the day of your Family Portrait Fundraiser, A&C Photography will arrive one hour before the first sitting time. We need a minimum of 30’X30’ of cleared, open space to set up your portrait studio. Usually cafeterias or multi-purpose rooms are best. Please make sure restrooms are open and available. We need about 45 minutes to pack up once the event is over. The Chairperson should be on hand at all times to give us access to the venue, to greet families as they arrive for their session, to assist during the event, and to close up after we have cleared the room.
6] Each family will be required to pay a $20.00 sitting fee for their portrait session. Proofs will be available on the spot within minutes. Without additional charge, the family will receive a beautiful 10x13” luster-finished portrait printed in color OR black and white. In addition, families may order additional prints/portraits as they desire. Cancellations must be made at least 24 hours in advance of appointment in order to receive a refund of the pre-paid sitting fee. Packaging charges are based on the quantity of items ordered, and are in addition to the fee noted above. Families will be advised of the required packaging charges (a minimum of $5.00) at the time of their sitting.
7] Compensation for your school. Your school/organization will be entitled to retain $15 of every paid sitting fee. In addition, your school/organization will qualify for the following additional compensation, provided you receive a minimum of 15 paid registrations, only ONE registration per family / group:
1st Year Schools:
• 15% of the gross sales of prints/portraits ordered on the date of the event only.
• Extra bonus for first-time schools only: $100.00 for the first 20 families to arrive to have pictures taken plus $75.00 for each 10 families after that; up to an extra $325. The extra bonus is only counted for the number of families that arrive to have pictures taken, not the number registered / signed up.
2nd Year Schools:
• 16% of the gross sales of prints/portraits ordered on the date of the event only.
• Extra bonus for second-time schools only: An extra percentage after the first 25 families to arrive to have pictures taken plus $20.00 for each 5 families after that. The extra bonus is only counted for the number of families that arrive to have pictures taken, not the number registered / signed up.
3rd Year Schools:
• 17% of the gross sales of prints/portraits ordered on the date of the event only.
• Extra bonus for third-time schools only: Receive $5.00 for every two families, after the first 25 families arrive to have pictures taken. The extra bonus is only counted for the number of families that arrive to have pictures taken, not the number registered / signed up.)
4th Year Schools:
• 18% of the gross sales of prints/portraits ordered on the date of the event only.
• Extra bonus for fourth-time schools only: Receive $5.00 for every two families after the first 25 families arrive to have pictures taken. The extra bonus is only counted for the number of families that arrive to have pictures taken, not the number registered / signed up.
5th Year Schools:
• 20% of the gross sales of prints/portraits ordered on the date of the event only.
8] After the event, A&C Photography will calculate the amount owed to the school (or due from the school) based on the prices and policies outlined above, and will submit suitable documentation along with a check or invoice.
By typing my name below, I understand that it is a digital representation of my signature. By signing, I acknowledge that I have read the contract and agree to it’s terms and conditions.
I am signing willfully by my own decision.